By Cloudbeds
Over the past few years, the hospitality industry has faced the effects of oversaturation due to the growing popularity of vacation rentals and other unique accommodation providers. This overabundance of accommodation choices has led to pricing challenges and the need to be more competitive and agile regarding hotel room rates.
It’s no longer possible to monitor and update rates monthly or weekly. Instead, hoteliers must optimize their rates daily or even hourly to maximize revenue and occupancy.
Read on to learn more about developing different rate plans, measuring effectiveness, and streamlining your hotel yield management strategy with technology.
What are room rates?
A room rate is the price charged per night for each room category at a hotel, from standard rooms to deluxe suites. Rates are determined by a property’s operational costs, competitors, local market, and season. They are dynamic and can change rapidly based on market conditions.
Room rates fluctuate between the base rate (the lowest possible price you can charge to break even) and the rack rate (the highest possible price before discounts). Room rates have been steadily increasing across the industry, and in November 2024, STR projected a 1.6% ADR increase in 2024 and a 1.8% increase in RevPAR.
Why do hotels use different types of rates?
It may seem daunting and complicated to utilize a variety of rate types, but the payoff is worthwhile. Different rates help manage occupancy during high and low seasons, ensuring a steady stream of guests (with maximum hotel revenue potential).
Having a variety of rates also gives potential guests more options and flexibility to choose what best suits their needs. It’s an excellent way for properties to position themselves against the competition and make themselves the number one choice for travelers.
What is a rate plan?
Rate plans are different ways that room prices are structured and packaged to appeal to different guest segments. Hotels can offer multiple rate plans depending on guest preferences and market demands.
Rate plans take into consideration the cost of the room (which varies based on demand and seasonality), inclusions (like breakfast or parking), booking terms (like early-bird or last-minute bookings), cancellation policies, and guest segments.
16 types of rate plans in the hotel industry
There are a number of options for developing hotel rate types for your property. However, there are four key rate plan categories, each with different rate types common across the industry.
Here, Jacqueline Maloney, Product Marketing Manager at Cloudbeds, explains hotel rate types and how to optimize rates at your property.
Consider implementing a few of the following rate plans to expand your strategy.
Base rate plans
1) Best available rate (BAR) plan
The best available rate (BAR) is one of the most standard rate plans. It’s the lowest discounted rate that can be offered to a guest to break even. Most properties have at least two base rates to cover high and low seasons.
2) Standard rate plan (RACK)
The rack rate is the rate listed on your hotel website without any promotions or discounts. It isn’t necessarily the highest or lowest rate, just the current rate for that specific room type.
The key difference between the BAR rate and the Rack rate is that BAR is dynamic and reflects the real-time market. The Rack rate, on the other hand, is static and used for reference rather than actual sales in most cases.
Evergreen rate plans
Evergreen rate plans retain value and usefulness regardless of season, location, or target audience. They can be based on many factors, including cancellation policies, length of stay, booking windows, meals, rooms, and more! They are commonly used and should be included as part of every hotel’s strategy. Types of evergreen rate plans include:
3) Breakfast rate plan
If you have an in-house restaurant or offer a continental breakfast, consider including breakfast in your rate. This is a popular option for families and tourists looking for convenience and a way to save money on meals.
Hotels offer two different types of breakfast plans: CP (continental plan) and EP (European plan). CP includes a continental breakfast in the rate, while EP does not include any meals.
4) Advanced purchasing rate plan
Also known as Earlybird rate plans, this type of rate plan allows travelers to book and pay for their stay at a discounted rate if their reservation is made far enough in advance. Earlybird offers are usually set up with a non-refundable cancellation fee.
5) Flexible rate plan
Flexible rate plans offer travelers free cancellation in exchange for a more expensive rate. This rate plan gives travelers peace of mind when booking and is a popular option, especially in a post-pandemic world where conditions remain unpredictable.
6) Non-refundable rate plan
Non-refundable rate plans offer slightly cheaper room rates to prevent guests from canceling their reservations without a cost attached. Non-refundable rates help guarantee revenue for the hotel.
Promotional rate plans
Promotional rate plans are created based on your market or local area’s specific needs to either boost occupancy rates during slow periods or earn more revenue during peak periods.
7) Special offers and package rate plans
You can capitalize on local attractions by creating special rates that incorporate other activities or amenities in addition to the cost of the guest room. You may have to do some networking to find local partners who are interested in working together on these packages. For example, a hotel in Banff may create a ‘Ski & Stay’ package that includes a pass to a local ski hill with a night’s stay.
8) Government or student rate plan
If your local area consists of many government personnel or students, consider implementing a special rate tailored to this group. It’s common to offer a 10-15% discount to members of these groups when they present a valid ID.
9) Membership rate plan
Consider if there are any travel partners you could target to offer membership discounts. An example would be offering AAA members a special rate on rooms. AAA auto insurance members are commonly offered discounts across the United States.
10) Loyalty rate plan
Attracting new guests can be expensive. Research shows that bringing in new customers costs 5 to 25 times more than retaining existing ones. Loyalty rate plans are a great way to keep costs low and encourage repeat guests. Use guest messaging to stay in touch with former guests and provide special offers and rates to entice them to book a return visit.
11) Event rate plan
Take advantage of special events hosted in your city with special event rate plans. Consider events like concerts, sports games, and conventions and create special rates that offer guests a discount on their stay when they buy a ticket to the event.
12) Complimentary rate plan
Hosting a special guest or want to reward loyalty members? Consider offering a free stay. Complimentary rates are often used strategically by hotels for marketing, relationship-building, or as goodwill gestures.
Dynamic rate plans
Dynamic rate plans use BAR as the basis and set discounts based on guest demographics and purchasing behaviors to drive occupancy.
13) Length of stay rate plan
One of the most commonly used rate plans is length of stay (LOS), which requires guests to book a minimum number of nights. It’s typically used when demand outweighs supply, but it can also be leveraged to encourage guests to stay longer with a lower nightly rate if your goal is to increase occupancy.
An example of when a length-of-stay rate plan could be used is during the weekend of a music festival when hotels are in high demand. By implementing a 4-day LOS restriction, guests must stay for a minimum of 4 nights, thereby prioritizing longer-stay bookings, which are more profitable, over guests just looking to stay for the weekend.
14) Last-minute rate plan
Hopper found that in the first three months of 2023, nearly two-thirds (63%) were same-day bookings. Hotels can use last-minute discounts to fill empty rooms fast to win this segment of last-minute travelers.
15) Corporate rate plan
If business travelers are part of your hotel’s target demographic, corporate rate plans should be used to manage the types of businesses and tiered rates that could be offered.
16) Group rate plan
For hotels that host small groups such as seminars, weddings, or birthday parties, it’s a good idea to have a dedicated rate plan that allows you to price and sell these bookings easily.
Why are hotel rate plans important?
Hotel rate plans are critical because they help you manage your hotel’s occupancy, drive more direct bookings, and increase revenue through room sales.
Without different rate plans, it would be challenging to maintain high enough occupancy levels every day of the week across all different types of hotel rooms.
Rate plans provide travelers with clarity and flexibility. The 2023 Family Travel Association (FTA) Survey found that 49% of parents intend to pay closer attention to cancellation and refund policies when planning their trips.
6 hotel rate type best practices
Understanding rate types and putting them into action can be challenging! Here are a few best practices to remember.
1) Consider how your BAR is fairing in the market when creating an advanced purchase rate plan.
2) The actual room rate should not be publicly visible in package rate plans.
3) Only display five rate plans at once on your website.
4) Maximizing occupancy through more affordable rates is often better than maximizing profit through higher rates.
5) Always be actively monitoring your local market and competitors and be prepared to adjust your rates accordingly.
6) Make sure your website and booking engine are optimized for mobile.
5 pricing strategies to consider
Pricing strategies are not one size fits all, so it’s recommended that hotels use a combination of strategies depending on market trends, revenue goals, and target demographics. Here are 5 pricing strategies to consider.
Open pricing
This strategy gives hotels the ability to set prices at differing levels to maximize revenue. Open pricing is ideal for independent hotels that can be agile with pricing. Essentially, Open Pricing involves setting rates for channels, different room types, and dates that are independent of each other, allowing for more accurate forecasting.
Value-added pricing
If you offer more value or a premium experience, you should set your room rate higher than the competition. For example, you can implement value-added pricing if you offer high-end or organic toiletries for guests to use instead of standard toiletries.
Discount pricing
This strategy is used to boost occupancy during low seasons by dropping base rates. Ensure you make up the lost revenue through upsells and other services (or during the high season when rates increase).
Price per segment
Offer the same product at different prices depending on the type of customer. Consider offering family rates or corporate rates. With this pricing, your rates can be lower if the guest commits to either booking a certain number of rooms or a specific number of days.
Penetration pricing
New to the market? Lower your prices to gain market value quickly and initiate word-of-mouth referrals.
Measuring rate effectiveness
While implementing different pricing strategies and rate plans is a great idea for hotels, the strategies are useless if you don’t measure their effectiveness. Ensure that you are creating your rate types with unique names or codes within your property management system (PMS) so that you can track occupancy, average daily rate (ADR), revenue per available room (RevPar), and room nights sold.
You can use Cloudbeds’ calculators to simplify the process and easily calculate your Occupancy, ADR, and RevPAR.
Once you’ve tracked performance after a period of time (weekly, monthly, or yearly), you can determine the effectiveness and identify trends to help guide decision-making.
Managing rates with technology
Without a designated revenue manager, keeping your pricing competitive 24/7 can seem impossible. Thankfully, revenue management technology exists to help hoteliers of all sizes adjust and control rates through pricing alerts to streamline hotel operations.
Cloudbeds’ Pricing Intelligence Engine (PIE), for example, ensures that your rooms are listed at the ideal price at the right time. PIE uses automation and competitive intelligence to trigger pricing alerts and allows you to quickly compare and update your property’s rates across various channels.
Properties can also choose to use a more robust revenue management solution (check out our Marketplace partners) to take their hotel revenue management strategy to the next level. Whatever system you choose, ensure that it’s integrated with your PMS, booking engine, and channel manager so you can update your rates across online travel agencies (OTAs) more efficiently.
About Cloudbeds
Cloudbeds is the leading platform redefining the concept of PMS for the hospitality industry, serving tens of thousands of properties in more than 150 countries worldwide. Built from the ground up to be masterfully unified and scalable, the award-winning Cloudbeds Platform brings together built-in and integrated solutions that modernize hotel operations, distribution, guest experience, and data & analytics.
Founded in 2012, Cloudbeds has been named a top PMS, Hotel Management System and Channel Manager (2021-2024) by Hotel Tech Report, World’s Best Hotel PMS Solutions Provider (2022) by World Travel Awards, and recognized in Deloitte’s Technology Fast 500 in 2023.
